Communications Committee General Information
Click on the links below to be
taken directly to the area of interest
Locking Mailbox
Discount
Locking Mailbox FAQ
Responsibilities:
The Communications Committee is responsible
for:
-
the communication between all elements of the
association
-
acting as the liaison to the property manager
-
all board meeting administration (including
meeting minutes)
-
maintaining the calendar of events
-
maintaining the Association website
-
arranging the semi-annual neighborhood garage
sale
Communications Survey Results
In the 2004 annual assessment mailing, the
Communications Committee included a resident survey asking the homeowner's
of Silver Firs II for feedback regarding various topics. The report is
a summary of these results. Where necessary, homeowner's were contacted to
either verify or clarify information and the Board and/or individual committees
acted to resolve any issues. For a copy of this report click here
Silver Firs II 2003 2004 survey results.
If you have any questions about this survey or
the results, please feel free to contact either The CWD Group or one of the
respective Board members. You will need the free Adobe Reader software to open
this file.
Helpful Tips
Protect
Yourself from Identity Theft
Antivirus
Software
Spyware
& Adware Information
How
to fight Spam
Important Identity Theft Prevention Tips
The next time
you order checks, have only your initials (instead of first name) and last name
put on them. If someone takes your checkbook, they will not know if you sign
your checks with just your initials or your first name, but your bank will know
how you sign your checks.
Do not sign the back of your credit cards. Instead, put "PHOTO ID REQUIRED".
When you are writing checks to pay on your credit card accounts, DO NOT put the
complete account number on the "For" line. Instead, just put the last four
numbers. The credit card company knows the rest of the number, and anyone who
might be handling your check as it passes through all the check processing
channels won't have access to it.
Put your work phone # on your checks instead of your home phone. If you have a
PO Box, use that instead of your home address. If you do not have a PO Box, use
your work address. Never have your SS# printed on your checks. You can add it if
it is necessary. But if you have it printed, anyone can get it.
Place the contents of your wallet on a photocopy machine. Do both sides of each
license, credit card, etc. You will know what you had in your wallet and all of
the account numbers and phone numbers to call and cancel. Keep the photocopy in
a safe place. Also carry a photocopy of your passport when you travel either
here or abroad. We've all heard horror stories about fraud that's committed on
us in stealing a name, address, Social Security number, credit cards.
But here's some critical information
to limit the damage in case this happens to you or someone you know:
1. We have been told we should
cancel our credit cards immediately. But the key is having the toll free numbers
and your card numbers handy so you know whom to call. Keep those where you can
find them.
2. File a police report immediately in the jurisdiction where your credit cards,
etc., were stolen. This proves to credit providers you were diligent, and this
is a first step toward an investigation (if there ever is one).
3. Call the 3 national credit reporting organizations immediately to place a
fraud alert on your name and Social Security number. The alert means any company
that checks your credit knows your information was stolen, and they have to
contact you by phone to authorize new credit.
Now, here are the numbers you always need to contact about your wallet,
etc., has been stolen:
1.) Equifax:
1-800-525-6285
2.) Experian (formerly TRW): 1-888-397-3742
3.) Trans Union: 1-800-680-7289
4.) Social Security Administration (fraud line): 1-800-269-0271
Locking Mailbox Discount available
for Silver Firs II residents only
Silver Firs Homeowners continue to be interested in locking
mailboxes, mainly due the growing fear of identity
theft. Currently, “The Pinnacle” is only SFHOA approved
locking type mailbox. The SFHOA Board of Directors have
thoroughly reviewed several styles of locking mailboxes
and have concluded that “The Pinnacle” is a superior
value due to it’s construction and styling. The Pinnacle
unit has been approved for use since 2002.
The Pinnacle model is an excellent, attractive, durable product that
will fit into our existing mail stations, but for some
may cost more than their budgets will allow. Less
expensive models such as those found at Home Depot or
Lowes were investigated by the Board, but not approved,
as their overall construction and design were not
in-keeping with the current style of existing locking
mailboxes.
To help make this style mailbox more affordable, we have negotiated
a discount program with the manufacturer. The discount,
available only to Silver Firs II residents is $119
including shipping right to your doorstep.
This is a $46 savings
over their retail price plus shipping.
The manufacturer’s operators are available from 8:00 - 4:30 PST
Monday through Friday. If you are unable to reach a live
operator at that number, you can leave your contact
information on their voicemail and your call will be
returned the next business day.
To order the Pinnacle locking mailbox (in black)
-
Contact
the management company
via email
for your Silver Firs II discount code.
Please provide your
street address in the email for verification along
with your request.
-
Then call the manufacturer at 1-877-YOU-GUARD (968-4827).
Use extension 550 after 4:30pm PST
-
Tell the operator your neighborhood order code as
provided to you in step 1 and that you want to order
The Pinnacle locking mailbox, #1022 in black.
This special offer is being offered exclusively to the
homeowner’s of Silver Firs II community by Davis Tool of
Oregon by request of your Silver Firs II HOA Board of
Directors.
Disclaimer: The Silver Firs II Board of Directors has
approved the Pinnacle locking style mailbox for
installation within the Silver Firs II community. Other
than approving this mailbox style, neither the
association nor any Board member has any affiliation or
connection with the manufacturer. All warranties,
expressed or implied, and all trade names belong to
Davis Tool.
Mailbox Note: The Pinnacle
Locking Mailbox comes with brackets. These are used for
pole type mounting and not used when installing onto the
SF II HOA mail hutches. Use the four mounting screws
only to attach to the hutch. Any questions, contact the
Communications Committee member noted below.
Locking Mailbox FAQ (Q & A as provided
by the mailbox manufacturer)
Q: Why are the mailboxes so big?
A: The Postmaster General has designated that approved locking
mailbox designs must be a minimum of 10" wide to accomodate a Priority Mail
envelope without folding. Therefore we cannot provide a locking mailbox that is
the same width as the small or medium traditional mailbox. Any locking mailbox
narrower than 10" is not approved and your mail carrier is not obligated to
deliver to this mailbox.
Q: Will the mailman also have a key to my mailbox?
A: No. Since a key is only required to retrieve incoming mail,
you will have the only keys to the mailbox. See
"how it works"
Q: Do your mailboxes handle outgoing mail?
A: The Postmaster recommends that you put your outgoing mail
in a locking box. There is, however, a clip and a flag in the Pinnacle to handle
outgoing mail. Please note that the upright flag might just be telling more than
your mail carrier that you have outgoing mail in the mailbox and your mail might
be at more risk to mail theft.
Q: How large is the mailbox opening?
A: As specified by the Postmaster General, the slot is 1.75"
tall. Packages can be as large as phone books, pill bottles, and videos etc.
Q: Why is the Pinnacle locking mailbox made of aluminum?
A: The Pinnacle locking mailbox is made of aluminum to provide
longer durability in our products. Unlike steel, aluminum will never rust. The
Pinnacle Plus line of mailboxes are made of 3/16" aluminum steel, making them
just as vandal resistant as steel mailboxes in the market today.
Q: What do mail carriers think about The Pinnacle locking
mailboxes?
A: Mail carriers have constantly complimented the design of
our Pinnacle mailboxes. They are most impressed with the large opening that
allows them to place a large bundle of mail with just one motion.
Q: What is powder coating?
A: Powder coating is an environmentally safe dry painting
process that actually bakes a paint coating on at 600 degrees Fahrenheit to
provide a durable finish.
Q: What does the "Powder Coated Tuff" logo mean?
A: The logo is for manufacturers who have met certain quality
criteria concerning the powder coating process of their products.
Q: Are your locking mailboxes really baseball bat-proof?
A: Though no mailbox is completely baseball bat-proof, the
Pinnacle Plus line of mailboxes has been reinforced with 3/16" aluminum plating
to withstand the swing of a baseball bat.
Q: Will mail carriers have a problem with my new locking
mailbox?
A: No, our mailboxes are U.S Postal Service approved (USPS).
The text on the front of the mailbox, "U.S. Mail - Approved by the Postmaster
General", indicates that the mailbox conforms to USPS regulations and that it is
manufactured to meet established quality standards.
Q: What are the chances of two mailboxes having the same
key?
A: 25,000 to 1.
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